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Sample Employment Complaint Letters: Free Templates

Use these copy-ready templates to report workplace issues. Customize with names, dates, and specifics. Keep copies of everything you send.

How To Use

  • Replace [bracketed] fields
  • Keep tone factual and concise
  • Attach supporting evidence
  • Submit via the channel specified by your policy (email/portal/HR)
  • Save a copy and request written confirmation of receipt

Discrimination Complaint Letter (Template)

[Your Name]
[Job Title]
[Department]
[Email] • [Phone]
[Date]

Subject: Discrimination Concern – [Protected Basis]

Hello [HR/Manager Name],

I am writing to report discrimination based on [protected basis, e.g., sex, race, disability]. On [date(s)], [brief facts: what happened, who was involved, location].

This conduct affects my employment because [impact: schedule, pay, duties, discipline]. I request that the company investigate and take appropriate action. I am available to provide more information and witnesses.

Please confirm receipt of this message and advise on next steps.

Sincerely,
[Your Name]

Harassment Complaint Letter (Template)

Subject: Harassment Complaint – [Type]

Hello [HR/Manager Name],

I am reporting workplace harassment. On [date(s)], [describe incidents]. I have attached [screenshots/emails] and can provide witness names.

This behavior is unwelcome and violates company policy. I request prompt investigation and corrective action.

Sincerely,
[Your Name]

Wage Complaint Letter (Template)

Subject: Unpaid Wages/Overtime – [Dates/Weeks]

Hello [Payroll/HR],

I believe I was not paid correctly for [dates]. I worked approximately [hours], including [missed/short meal breaks, off-the-clock tasks]. My pay appears short by [estimate].

Please review my time and pay records and let me know when this will be corrected.

Thank you,
[Your Name]

FMLA Complaint Letter (Template)

Subject: FMLA Rights Concern – [Leave Dates]

Hello [HR],

I am experiencing issues related to my FMLA leave. Specifically, [denied leave, interference, retaliation]. My leave dates: [dates]. I have attached supporting documentation.

Please advise how the company will address this and prevent further issues.

Sincerely,
[Your Name]

Retaliation Complaint Letter (Template)

Subject: Retaliation Concern – [Protected Activity]

Hello [HR/Manager Name],

After I [reported harassment/filed a wage complaint/requested accommodation] on [date], I experienced [adverse action: schedule cuts, write-up, termination threat]. The timing suggests retaliation for protected activity.

Please investigate and confirm corrective steps.

Sincerely,
[Your Name]

Next Steps

  • If the company does not act, consider agency complaints: EEOC for discrimination/retaliation; DOL WHD for wage issues.
  • Keep copies of all communications and outcomes.

Sources